MARCIVE RDA Conversion Service Underway

Written by Joan on September 9, 2013. Posted in News

September 9, 2013

Since January 2013, MARCIVE has begun offering standard RDA Conversion (RDACS) as a part of both backfile and ongoing authorities processing at no additional cost, and a number of libraries have come on board.   These libraries chose to have RDACS performed as a part of their authorities projects for different reasons. For example, the Univ. of Houston did it as a part of a migration project. For more information see the presentation that Richard Guajardo gave on this at the ALA Annual Conference at

We’ve performed this processing on a variety of libraries with different integrated library systems.  RDAbackfilelibraries

If you are a current customer of our Overnight Authorities Service, you can request that we turn on RDACS for free beginning with the next file you send to us. Here are the instructions:

  1. Send an email to [email protected] and include
  2. MARCIVE ID code or codes to be updated
  3. Full name of your library
  4. Your name and email address
  5. State “Perform full RDACS processing for OA”
  6. Provide your library’s organizational code from the MARC Code List for Organizations 
  7. Choose an option for your General Material Designation (GMD):
“Retain GMD in 245 $h”
“Delete GMD from 245.”
“Copy GMD to 500 note.”

Does your system still require the GMD (at least for now)? We can create one where lacking for a one-time nominal fee.

Want more information on what is included in RDACS? Start with this brief presentation at

Or contact a Marketing Representative at 800-531-7678 with any questions you have. We speak RDA!

New CRDP Libraries

Written by Joan on July 24, 2013. Posted in News

July 22, 2013

Two New Jersey libraries recently joined the Government Printing Office’s Cataloging Record Distribution Project (CRDP). They are Monmouth County Library System of Shrewsbury, and Rutgers University Law Library of Camden.

Through the CRDP, any federal depository library can apply to receive monthly full-level GPO cataloging records that match what they select through the depository library program. Several profiling options are available. The program is free of charge; MARCIVE is the contractor. For more information on the program, including a list of participating libraries, click on our Cataloging Record Distribution Project.

Monthly Notification Resumes

Written by Joan on April 23, 2013. Posted in News

April 23, 2013

Monthly authority Notification Service resumed April 18.

All current Notification customers received a message on April 9 stating that it appears the Library of Congress (LC) finished releasing the Phase 2 Resource Description and Access (RDA) authority records April 3.  That meant there would be no need to continue the special weekly Notification files.  LC says they will continue releasing replacement authority records containing RDA related changes but the volume will not warrant further weekly Notification.

MARCIVE, Inc. will retain the regular monthly Notification files produced April 18 on its FTP server for 30 days.  That means those files will expire about the same time as the final weekly RDA batch from April 3.  Then beginning with May Notification (approximately May 16) we will return to 14 day retention of Notification files.

We greatly appreciate everyone’s cooperation and patience throughout this special distribution period.  Please feel free to contact us if you have any related questions.

Weekly Notification Resumes March 13

Written by Joan on March 6, 2013. Posted in News

March 6, 2013

This is an important message intended for anyone involved with loading Library of Congress (LC) authority records from MARCIVE Authorities Notification Service into a library automation system.

Weekly Notification will begin March 13!

With reference to our related message of February 14 2013, LC has announced creation of Phase 2 RDA authority records has begun. Actual release of the records to the library community does not begin until next week so you can expect weekly Notification files to begin then (March 13 or 14) and continue until you have received all the Phase 2 records.

If these Phase 2 RDA records are released according to announced plans, we would expect the last resulting weekly Notification cycle to be completed around March 27-28. However, it seems likely that actual release of all records will not be complete until the first week(s) of April so you should allow for that possibility.

When we have more information we will send another message like this one to confirm the end of weekly Notification and the resumption of normal monthly cycles. In the meantime, please feel free to contact us.

RDA Phase II Will Begin Soon

Written by Joan on February 15, 2013. Posted in News

Important News for MARCIVE Authorities Notification Service customers

February 14, 2013

An e-mail entitled “RDA Phase II Authority Record replacement by Library of Congress” was sent to all MARCIVE Authorities Notification Service customers on February 14.

This important message is intended for anyone involved with loading LC authority records from Notification Service into a library automation system.

Monthly Notification may soon go to weekly again!

The Library of Congress (LC) is currently preparing Resource Description and Access (RDA) upgrades to approximately 350,000 authority records. LC says to expect distribution of those records to begin the first week of March 2013. They also say they will distribute these replacement records through normal channels in weekly batches of approximately 160,000 records each. This is Phase II following the Phase I weekly distribution of a similar number of RDA records last August 2012. 

As soon as each Phase II RDA weekly batch is available from LC, MARCIVE will immediately supply all replacement authority records to every Notification client library according to its authority record history. We will essentially run full Notification Service immediately upon receipt of each Phase II RDA batch. That means every Notification client can expect to receive weekly (instead of the usual monthly) Notification files for some period perhaps starting the first week of March. We will continue that pattern until full distribution of all Phase II RDA authority records is complete. We will then resume normal monthly Notification Service. 

Monthly volume from LC is normally between 40,000 and 50,000 authority records so it is possible the number of records supplied to a library in one of these weekly RDA batches could be considerable. However, every library is different so it is nearly impossible to predict how many records any particular library should expect. Our advice is to plan on at least as many records in each of these special weekly files as you expect in a normal monthly cycle but allow for the possibility there could be two or three times as many. 

LC says they will give at least a week’s notice before the first batch of these Phase II RDA replacement authority records is released. When MARCIVE receives that notice we will send another email message to alert our Notification clients that the process will begin soon. Also, to allow more flexibility loading these records and, we hope, reduce the burden placed on some library systems, we will retain these special weekly Notification files on our FTP server for 45 days instead of the usual 15 days.

Finally, please be aware that regular monthly Notification for February is scheduled for next Thursday, February 21. This is not the first of the weekly RDA related batches which, as noted above, are expected to begin perhaps two weeks later.

We appreciate everyone’s cooperation and we hope you will not hesitate to call or email with related questions.

MARCIVE, Inc., Releases RDA Conversion Service

Written by Joan on January 23, 2013. Posted in News

San Antonio, Texas, January 23, 2013—Resource Description and Access (RDA) sounds like a lot of work to a lot of librarians. However, MARCIVE, Inc., now has an easy and economical way to make your database conform to RDA practices, the RDA Conversion Service (RDACS).

Hundreds of changes will be made to improve both the cataloging description and the name, title, and subject headings. RDACS is designed to be a free component of MARCIVE’s already economical authorities processing services, both backfile and ongoing.

Contact [email protected] for more information about RDACS. For a price quotation, please provide the number of bibliographic records.

Existing customers

Overnight Authorities customers who wish to sign up need only:

Send an email to [email protected]


  • MARCIVE ID code or codes to be updated
  • Full name of your library
  • Your name and email address
  • State “Perform full RDACS processing for OA”
  • Choose:
  • “Retain GMD in 245 $h”
  • “Move GMD to 500 and delete from 245.”

About MARCIVE, Inc.

MARCIVE, Inc., has over 30 years of experience in improving and maintaining libraries’ bibliographic and authority databases. The company believes a library’s database is the foundation of the library and its collections, and works to develop and deliver accurate, cost-effective services in response to the requirements of all types of libraries.


[email protected]

Submit Orders by 4:00 PM

Written by Joan on January 3, 2013. Posted in News

January 3, 2013

IMPORTANT CHANGE: Cataloging orders must be submitted by 4:00 PM Central Time, beginning January 3, 2013.

MarciveWeb SELECT customers, vendors, and any customer submitting Search Request Numbers (ISBNs, LCCNs, etc.) to obtain MARC records, catalog card images, spine label sets, and smart barcode labels have a new cutoff time.

We request that you submit your order by 4:00 PM Central Time for processing by the next business day. Please notify staff who submit orders about this important change.

Orders submitted after 4:00 PM may be delayed until the next processing day.

We are making this change to keep costs down for you and appreciate your understanding and cooperation. This change only affects Ongoing MARC Record Service customers. If you have any questions, please contact Customer Service.

Customers to whom this does NOT apply: Overnight Authorities, CRDP, GPO, Shipping List Service, and all other customers.

CRDP Extended Through FY2015

Written by Joan on October 17, 2012. Posted in News

October 8, 2014

Still Accepting Applicants

Announcement on FDLP page Wording below:

Based on continued funding, the U.S. Government Printing Office (GPO) is extending the Cataloging Record Distribution Program (CRDP) through FY2015. The project is designed to distribute GPO-produced cataloging records to libraries, who then use these records to populate their online catalogs.

The project is being expanded to a maximum of 107 libraries.

Libraries seeking to participate for the first time must complete the project profile form at: <>. Although applications were requested by last fall, applications are still being accepted. Instructions for completing the project profile form are provided in the Cataloging Record Distribution Project Profile Guide at <>.

For questions about the program, contact AskGPO.
For questions about the profile, contact MARCIVE .

Resumption of Monthly Authority Notification Files

Written by Joan on September 18, 2012. Posted in News

September 18, 2012

Monthly Authority Notification Service resumes

This is an important message intended for everyone involved with loading Library of Congress (LC) authority records from MARCIVE Authorities Notification Service into a library automation system. Regular monthly service resumes this week.

During most of August, Notification Service files have been distributed weekly to facilitate loading of large numbers of authorities records associated with Phase I Resource Description and Access (RDA) implementation.  We now resume monthly service.

We will also resume the usual two-week retention period for your Notification files so please remember to retrieve them by the date indicated in the email message which announces each file. You should begin seeing those messages by September 20 or 21.

First Batch RDA Related Authority Records Distributed

Written by Joan on August 1, 2012. Posted in News

August 1, 2012

Alert:  Notification Customers, Weekly Distribution has begun.

Distribution of Phase I Resource Description and Access Authority Records

SUBJECT: First batch of RDA authority records arrived from LC

This is an important message intended for everyone involved with loading LC authority records from MARCIVE Authorities Notification Service into a library automation system. Weekly Notification starts this week!

With reference to our messages of June 5 and July 17, MARCIVE has now received the first batch of RDA related authority records from LC and will begin sending them to all Notification clients this week. If all goes as planned, you should receive the usual email message(s) sometime August 1 or 2.

This first batch is smaller than the anticipated full weekly rate of RDA record production so we expect the size of your Notification files this week will be roughly similar to the monthly files you normally receive. We expect the files to be larger beginning next week and continuing for several weeks thereafter.

We continue to appreciate everyone’s cooperation and we will keep you informed as things develop.

For further information, please see LC/NACO Authority File Programmatic Changes