New URI Enrichment Option

Written by Joan on January 15, 2021. Posted in Blog

January 15, 2021

With the focus on linked data, libraries now request that we provide the information when a bib term is matched to an appropriate authority record. We can insert the control number of the authority record or the URI of the authority record into subfield $0 of the bib record (recommended).

Example of control number in subfield $0 of a bib record:

650_0 $a Drawing. $0 (DLC) sh 85039408

If this option is chosen, subfield $0 control numbers will be added for the following vocabularies: AAT, ACP, FAST, GSAFD, LAC, LCSH, LCGFT, MeSH, NASA, NLA, Sears, TGM.

Example of a URI in subfield $0 of a bib record:

100 1 $a Kelly, Katy, $0 http://id.loc.gov/authorities/names/n88121754 $e author.

If this option is chosen, subfield $0 URIs will be added for the following vocabularies: ACP, FAST, LCSH, LCGFT, MeSH, TGM.

There’s been some documentation from PCC declaring a preference for using URIs that represent full matching access points and not partial access points as we provide.

October 2017    PCC Task Group on URIs in MARC Year 2 Report to PoCo (October 2017) (page 5)
“After careful consideration, the Task Group recommends against providing URIs that represent only partial entities of a MARC field. Faceted vocabularies provide an alternative means to represent such concepts by post-coordination. If the entire concept is to be represented as a single semantic unit within the LCSH vocabulary, in our view that becomes an issue for the maintenance agency rather than for implementers.”
https://www.loc.gov/aba/pcc/bibframe/TaskGroups/PCC_URI_TG_20171015_Report.pdf

This recommendation was repeated in a 2019 report (quoted from the 2017 report above): 09/12/19   PCC Task Group on Linked Data Best Practices Final Report (page 9)
https://www.loc.gov/aba/pcc/taskgroup/linked-data-best-practices-final-report.pdf

To date, we have not seen anything from the Library of Congress regarding community-wide adoption of these recommendations and it may be up to the library to choose to follow them or not. In response to customer inquiry, we will now insert subfield $0 when either a full or partial access point matches an authority record, or only when a full access point matches an authority record.

Which option is best? It really is up to the library.  If a library want to follow PCC stated best practices, they should get $0 URIs for full matching access points only.  However, this will result in a lot fewer added $0 subfields in their bib records and this additional information may be missed.  Unless the library is experimenting with Bibframe and the Sinopia linked-data editing environment, we suggest that the option to get $0 subfields for full and partial matches be chosen.  Since this is an ever-evolving area, this is likely not the last URI recommendation we will see from PCC.  It may well be that partial match URIs are acceptable in the future.

It should be noted that the choices a library makes for adding $0 subfields do not affect which authority records are returned to the library, as these are an entirely separate processes in Authority Match.  Our authorities processing provides authority records to the library for the fullest matching string.  If the library chooses to add $0 subfields for full matches only, they will still receive authority records for full and some partial matches.  For example, there is no authority record match for this full string so a URI will not be added if the library chooses to add them for full access points only:

650_0 $a Automobiles $x Air conditioning $z Arizona.

However, the library does get two matching authority records for this string:

$a Automobiles $x Air conditioning                          sh 85010204

$z Arizona                                                                       n  79034873

Here’s another example:

650_0 $a Personality disorders $x Religious aspects $x Buddhism

There is no authority record match for this full string, so a URI will not be added IF the library chooses to add them for full access points only.  The library will get this matching authority record:

$a Personality disorders $x Religious aspects       sh2019101837

Whether a library chooses to follow the current PCC guidelines for $0 enrichment or not, we have an option that is best for your library.

Please feel free to contact us with any questions at [email protected], or if you wish to adjust your profile options.

Written by Candy Riley
Manager of Metadata Services

MARCIVE Receives Platinum Honor in the 2021 Modern Library Awards

Written by Emily Garner on January 14, 2021. Posted in Blog, News, News & Events

2021 MLA Awards

MARCIVE’s Authorities Processing and RDA Conversion Services Are Distinguished as Platinum by the 2021 Modern Library Awards

January 14, 2021 (San Antonio, TX)— MARCIVE, a trusted provider of MARC bibliographic services, is pleased to announce that two of their innovative services have received the platinum distinction in LibraryWorks’ seventh annual Modern Library Awards (MLAs). Each year, the MLAs recognize the top products and services in the library industry through a peer-reviewed judging process. Librarians at public, K-12, academic, and special libraries who have experience using the products/services in their facilities are permitted to judge.

MARCIVE’s Authorities Processing and RDA Conversion services received a score of 9.1275 out of 10. Judges rated these services based on their quality, functionality, value, customer service experience, and overall satisfaction. As part of their submission, one judge commented, “Really excellent customer service, fast responses, and willing to answer all sorts of questions.”

“We are honored to have received such high marks and praise from the librarians we serve,” said MARCIVE’s president, Robert Fleming. “We have always been at the forefront of the development of ways to improve metadata and streamline the cataloging process for libraries.”

Authorities processing is at the heart of MARCIVE’s comprehensive cataloging services. For 40 years librarians have turned to MARCIVE’s expert team to standardize bibliographic records and correct problems that can affect display and indexing. Since 2013, MARCIVE has been helping libraries with the transition to Resource Description and Access (RDA) and has performed more than 100 conversions for academic, public, school, law, and special libraries of all sizes, with various systems, and different characteristics.

For more information about MARCIVE, Inc. and how we can help improve the discoverability of your catalog, please visit www.marcive.com or call 800.531.7678.

About MARCIVE, Inc.

Incorporated in 1981, MARCIVE, Inc. specializes in providing high quality, cost-effective MARC bibliographic services for all types of libraries. Our comprehensive services improve the discoverability and accessibility of collections by updating, standardizing, and enhancing the metadata that powers the search function of any ILS. With MARCIVE’s help, your catalog will always be up-to-date, and patrons will quickly and easily find what they’re looking for.

About LibraryWorks

LibraryWorks helps administrators to make informed decisions about library technology, automation and software, collection development and management, facilities and furnishings, staffing, purchasing, and other areas that drive effective strategic planning and day-to-day operations. Our family of resources can enable you to identify best practices, monitor trends, evaluate new products and services, apply for grants and funding, post or find a job, and even enjoy some library humor.

About the Modern Library Awards program

The Modern Library Awards (MLAs) is a review program designed to recognize elite products and services in the market which can help library management personnel enhance the quality-of-experience for the library user and increase the performance of their library systems.

{On-Demand Webinar} Hello? Is it eRecords Your Patrons are Looking for?: Making eRecords more Findable

Written by Emily Garner on July 8, 2020. Posted in News, News & Events, Webinars

COVID-19 caused many libraries to close for a period this spring, and while many are now re-opening, patrons are still relying heavily on eBooks and other online resources rather than browsing library shelves for physical materials. Unfortunately, many eRecords from vendors come with errors that make it difficult for patrons to find what they’re looking for and access all of the materials available.

Watch this on-demand webinar with MARCIVE representative Ligia Gomez, MLS and Assistant Director for Discovery Services at Wellesley College, Ray Schmidt, MLS, to learn how libraries across the country are improving the discoverability of eRecords.

Ligia and Ray share:

  • Common problems associated with vendor eRecords
  • What fixes can be performed by an automated service
  • What eRecords a library should send for automated cleanup

Your library’s resources are needed now more than ever, even if patrons aren’t coming into the library. Whether it’s parents and educators searching for eBooks at just the right reading level; someone searching for medical information; or patrons looking for digital books, music and movies to fill their leisure time at home, join this webinar for strategies to ensure everyone can find just what they’re looking for in your collection. Watch now.

 

More about FAST headings

Written by Joan on June 2, 2020. Posted in Blog

June 2, 2020

MARCIVE has offered FAST Heading processing for many years.   FAST Headings processed by MARCIVE can be in the form of 600 (personal name), 610 (corporate name), 611 (meeting name), 630 (uniform title), 650 (topical term), 651 (geographic name), and 655 (genre/form term). To be properly identified as FAST within the record, FAST Headings require a second indicator “7” with subfield “2 fast”.  MARCIVE verifies the field against the FAST authority record file, updates as needed, and supplies the matching authority record upon request.

Examples of FAST Processing:

BEFORE:           651  7 $aUnited States, West.$2fast$0(OCoLC)fst01243255

Corrected word orientation

AFTER:              651  7 $aWest United States.$2fast$0(OCoLC)fst01243255

BEFORE            655  7 $aBiography.$2fast$0(OCoLC)fst01423686

Updated from deleted to current form

AFTER:              655  7 $aBiographies.$2fast$0(OCoLC)fst01919896

The 647 _7 $2fast field for Named Events is being seen in more and more records lately.  Now MARCIVE includes the 647 tag in FAST processing, which sometimes consists of the retagging of the 611 field to the 647 (Subject Added Entry for Named Events) field based on the 147 OCLC FAST authority records for  events.  So, we not only verify existing 647 tags, we also correctly flip 611 7 $2fast to 647 when appropriate! This added programming is part of every customer’s specifications that have asked for FAST processing.   No action needed!

Examples of Updating Named Events in FAST Processing:

BEFORE:               611 27 $aHurricane Rita (2005)$2fast$0(OCoLC)fst01755320

AFTER:                  647  7 $aHurricane Rita$d(2005)$2fast$0(OCoLC)fst01755320

BEFORE:               611 27 $aVietnam War (1961-1975)$2fast$0(OCoLC)fst01431664

AFTER:                  647  7 $aVietnam War$d(1961-1975)$2fast$0(OCoLC)fst01431664

BEFORE:               611 27 $aOperation Rolling Thunder (1965-1968)$2fast$0(OCoLC)fst01755778

AFTER                   647  7 $aOperation Rolling Thunder$d(1965-1968)$2fast$0(OCoLC)fst01755778

Please feel free to contact us about FAST processing, or any other aspect of authorities processing at [email protected].

Written by Ligia Gomez, MLS

New Webpage-Based File Transfers

Written by Joan on April 20, 2020. Posted in General

April 20, 2020

MARCIVE listened to customers and is providing a new, easier way to send and receive record files as an alternative to FTP.  We have created a secure website to easily drag and drop records for processing.  A link is provided for picking up the files when ready.  This website applies to customers for authorities processing, government documents cataloging services, and MARC record enrichment.   The link is provided automatically to all new customers.  Current customers with questions can contact us at [email protected] or by emailing their technical contact.

 

New! Creation of FAST access points

Written by Joan on February 7, 2019. Posted in Blog

February 7, 2019

Two years ago, we added the FAST (Faceted Application of Subject Terminology) vocabulary to the list of vocabularies we process in authorities processing.    This means that as a profile option, we can automatically review and provide maintenance on them.

For more information on FAST access point options, go here.

At the request of a customer, we now have the option to create FAST access points based on LC subject access points.  This happens only when the associated LC access point has been validated, flipped, or split, and the link between the LC term and the FAST term has been established and verified.  This processing is based on the presence of the LC authority record control number in the 7XX field of the FAST authority record, meaning that FAST has stated that these are the same.  Matching authority records will automatically be supplied, unless the library has indicated that they are not needed.  There is no additional charge for this processing.

Example:

LC access point:                       650 _0 $aRivers.  (matched to LC authority record sh 85114250)

FAST access point supplied: 650 _7 $aRivers. $fast OR

650_7 $aRivers. $fast $0fst01098312

(Subfield 0 added if the library has chosen URI additions as a part of the processing).

The access point was generated based on the presence of:

750 _0$aRivers $0(DLC)sh 85114250 in the FAST authority record.

Note to Comprehensive Notification Service (CNS) subscribers:  You can ask that this processing be added with your next update at no additional charge.  Yet another reason why CNS is a great deal!  We can re-process your bibliographic database at the frequency chosen with this new option.

For more information, contact us at [email protected]

Written by Joan Chapa, MLS

MARCIVE Now has More Than 20 Subscribers to Comprehensive Notification Service (CNS)

Written by Joan on October 31, 2018. Posted in Blog

November 1, 2018

In February 2017, MARCIVE released a new product that helps libraries keep a better handle on how authorities processing is performed in their ILS or LSP.  Over the years, customers had commented how once an initial backfile authorities processing project was completed and Standard Notification Service was begun, their systems didn’t always do a good job using the monthly updated authority records to revise the associated bibliographic records.  It was difficult to pinpoint why and in what cases an access point would not be updated, even though the proper information was present in the revised authority record.

Comprehensive Notification Service retains the bibliographic as well as the authority records, and periodically refreshes them using the newest authorities files on either a quarterly, biannual, or yearly frequency.  Only the bib records that reflect a change are provided, along with new/changed/deleted authority records.

Access points that were previously unmatched are updated when matched to new authority records through CNS.  Any new fields reflected by new policies in RDA, and continual improvements to MARCIVE processing are also seen.

The number of records changed is typically less than 5%, but different factors can affect the statistics:

–A change to a prolific access point is released by LC, so many records are affected.

–Changes in a profile option.  For example: A library that didn’t ask for processing of FAST access points at the onset and later requests it will see a large increase of changed records.  Or a library that decided to have URI identifiers added to their processing asked us to add that free option with the next update.

Subscribers can send in both bib and authority deletes before the next processing to keep the history files current.

If a library decides they don’t want to track deletes because they weed a great deal, or don’t have the staff to keep up can send their entire database to replace the current history and use that as the input file.

Although CNS was created with Ex Libris Alma members in mind, there are 10 different systems among customers of public, military, and academic libraries of various sizes.  Both public and academic consortia are represented as well.

For more information, please go to https://home.marcive.com/blog/new-comprehensive-notification-services-cns

 

Copying & Pasting Can Cause Havoc in MARC Records

Written by Joan on September 17, 2018. Posted in Blog, General

September 17, 2018

Recently we have received records from libraries containing fields with data that contains incompatible character encodings.  The majority of these fields appear to be summaries, annotations, or tables of contents that may have been copied from websites like Google Books or Amazon.com and pasted into the bibliographic record.

Some of the data used on websites in summaries or tables of contents contains character encodings that are not compatible with a MARC bibliographic record.  Additionally, MARC-8 characters are never appropriate on a web page, so any special MARC-8 data is always incompatible with web data.  Then, when all of the different Web encodings (UNICODE/UCS, UTF-8, UTF-32, Windows 1252, etc.) are added to MARC data, it becomes a conglomeration of many different character sets that is often incompatible with library systems.  We have seen situations in which the special character that appeared as a quotation on a website was represented as a field terminator in the data received by MARCIVE, which makes the record more challenging to process.

Another issue is when a very long summary or table of contents is pasted into a 520 or 505 tag in a MARC record.  There is a size limit for individual fields in a MARC record (9999 bytes), as well as a size limit for the entire MARC record (99999 bytes).  Sometimes these summaries and tables of contents exceed the limits, either for a field or for the entire record.

A few examples of issues with this type of data:

⇒Quotations:  Appears on website   …chance for a “real job”….

The quotations are interpreted by the local system or text editor as something different, and they are incorrect when exported from the library’s system, therefore incorrect when received by MARCIVE. They can appear as question marks or other representations, depending on the editor or function used to view or process the records and how it handles characters that are not valid for bibliographic records.

⇒Apostrophe:  Appears on website   …Jacob’s opinion…..

The apostrophe is interpreted by the local system or text editor as something different, and the data is received by MARCIVE with incompatible coding.

⇒Special characters – non-English:   Appears on website “sueño” and received by MARCIVE as “suñeo”

Depending on how the data is used or displayed, this may appear as “sue?no” or “suñeo” or some other form.  The code for ñ is not being interpreted correctly; it is not the correct code for this special character in MARC records

While we are happy to resolve these problems, sometimes it is not always apparent to the end user where the problems with diacritics and other special characters originated.  Therefore it is good to be aware of the issues that arise from cutting text from websites and pasting it into a MARC record.

The best way to include summaries and Tables of Contents in your data is to have it added by a vendor like MARCIVE that has put procedures in place to make the data compatible with MARC records, or within your system by entering the data using the tools for cataloging bibliographic data or a MARC editor tool.

Written by Carol Love, Programmer/Analyst and Joan Chapa, MLS

 

MARCIVE Provides Metadata Conversion for Catalog Visibility

Written by Joan on September 17, 2018. Posted in Blog

September 17, 2018

MARCIVE, Inc. has performed metadata conversion on behalf of Creativebug for Cuyahoga County Public Library. Creativebug is an award-winning on demand video streaming service for arts and crafts and Cuyahoga County Public Library (CCPL) is the first library to subscribe.  Craft books are among the highest-circulating items in the CCPL collection, and they feel Creativebug’s videos are a great complement to the highly circulated genre.

Creativebug provided an Excel spreadsheet which MARCIVE, Inc. converted into MARC format so the streaming videos could be searchable within CCPL’s catalog.  MARCIVE also performed other data manipulation in addition to authorities processing and RDA Conversion, so the records could be as up-to-date as possible.

“Formatting Creativebug data for Library catalogs posed a new challenge for us. The MARCIVE team helped us quickly understand the structure of library record metadata so we could format our own data in order to provide discoverability and relevant search results for library patrons,” says Julie Roehm, Founder and VP of Operations at Creativebug.

“Cuyahoga County Public Library is thrilled to be the first library in the country to offer this exciting new video service,” says Lori Thorrat, Cataloging and Processing Manager at Cuyahoga County Public Library, “We knew Creativebug had good data as part of their product database, but getting it quickly into a library friendly format with Library of Congress Headings was an issue.  We knew MARCIVE could do this for them.”

MARCIVE’s Director of Marketing Joan Chapa states: “MARCIVE has enjoyed a collaborative relationship with the Cuyahoga County Public Library, beginning when we did backfile authorities processing and RDA conversion for them in 2014.  We also enriched their records with Tables of Contents, Summaries, and Reading Notes data (Lexile and Accelerated Reader) to add more access points to their catalog. It has greatly benefitted us to be able to get their feedback on various technical issues, and we were pleased when they reached out to us to ask for advice about how to manipulate data from an outside vendor so that it would be searchable in their catalog.  It is rewarding that besides providing the Library with ongoing authorities maintenance and enrichment, that we were able to assist them with an exciting new resource.”

Creativebug produces high quality video tutorials for various craft projects with 1000+ classes in drawing, painting, sewing and quilting, knitting, crochet, cake decorating and much more.  The product also increases engagement with the public library as it offers a social media aspect, where users can post questions after viewing a video about a certain craft project, and share photos of the project they created.  “It is a genuine thrill to see Creativebug classes appear in Cuyahoga County Public Library’s catalog,” says Julie Roehm, “and MARCIVE helped to make that happen in record time.”

MARCIVE Consultative Sales Representative Ligia Gomez stated, “Creativebug was a great partner to work with in metadata conversion as they really wanted to understand libraries and knew the importance of providing high quality MARC records with their resource.  This project was the first of its kind for us.”

Being able to help Creativebug craft library friendly data with MARCIVE that will be shared as their customer base grows was truly gratifying,” says Lori Thorrat, Catalog and Processing Manager at the Cuyahoga County Public Library.  “We hope by partnering Creativebug with MARCIVE that we have set a good example for other online products as to how to effectively improve their data for their library customers.”

About Cuyahoga County Public Library:

Cuyahoga County Public Library is committed to its mission of being at the center of community life by creating an environment where reading, lifelong learning and civic engagement thrive and its vision to be the most convenient library system in the country. For more information, visit http://www.cuyahogalibrary.org/

About Creativebug:  Creativebug is an online learning community for DIY crafters, producing award-winning inspirational and educational videos. Founded in 2012, Creativebug is known for its all-star lineup of instructors and video classes that walk users through creative projects from start to finish. Members enjoy unlimited access to classes in painting, drawing, sewing, quilting, cake decorating, knitting, crochet and more. There is truly something for everyone in Creativebug’s growing library of more than 1000 classes.  For more information, go to creativebug.com

Written by Ligia Gomez, MLS

New 34X fields make resources more functional for emerging technologies

Written by Joan on January 25, 2018. Posted in Blog, General

January 25, 2018

Now as a part of RDA processing performed during authorities processing, we have the ability to create fields that can assist with formulating format facets, and prepare for linked data.    These new 34X fields provide consistency in describing the characteristics of various formats.  They are:

340      Physical Medium
344      Sound Characteristics
345      Projection Characteristics of Moving Image
346      Video Characteristics
347      Digital File Characteristics
348      Format of Notated Music

The conversion is only as good as the data elements that typically are already present in the MARC record in various fields and subfields.  Our processing looks at the LDR, 007, 008, 300, 533, and 538 fields to accurately create the new 34X fields.

Libraries looking to do authorities processing and RDA conversion on their legacy cataloging records can have this new processing included.  Existing customers can request that we add this option to any new bibliographic records sent for processing.  And even better yet—Comprehensive Notification customers can have this option applied with their next processing run—essentially having the entire backfile performed to include new RDA tags.  There is no additional charge for this option.

Here are some examples.

Interested in learning more?  Send us a sample and we can show you all the good we can do to make your records more useable.  Contact us at [email protected].

Written by Joan I. Chapa, MLS

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latestNews_button

MARCIVE will be closed January 18th for the MLK holiday.

New URI Enrichment Option

Attending the ALA Midwinter 2021 virtual conference?  Visit our booth!

MARCIVE's Authorities Processing and RDA Conversion Services received Platinum distinction in the 2021 MLA Awards. Learn more.

Interested in learning more about outsourced authority control in the Ex Libris Alma system?  See our recent webinar from a current customer.

40 new slots open up October 1 for free federal documents cataloging in GPO's Cataloging Record Distribution Program.

More about FAST headings

Alternative to FTP?  Yes!

On-Demand Webinar: Making eRecords More Findable

Wondering if you can send files for authorities processing with many businesses shut down during the coronavirus pandemic?  YES!  We are open for business.  There is the possibility of some delay with printed products such as labels, but you can call or email us to verify your order.

Need to send out an RFP for data remediation and authorities processing?  See our newly revised template.

20 new libraries to be added to the Cataloging Record Distribution Program

Not able to do backfile authorities processing just now?  Explore your options.

New!  FAST access point creation

New!  Updated version of MarciveWeb SELECT released

Copying & pasting can cause havoc in MARC records

MARCIVE provides metadata conversion for catalog visibility

Looking for a new authorities vendor?  Contact us to learn about your various options.

MARCIVE Services for ExLibris Libraries : Consortium or Standalone

NEW!  Option for 34X fields creation during RDA conversion

MARCIVE Participates in GPO Webinar

Success story for LeRoy Collins Leon County

Added Benefits of Comprehensive Notification (CNS)

FAST Headings Now Examined

Lexile Beginning Reader Measures More Granular

Comprehensive Notification Service

Webinar to Help Complete the CRDP Profile

Options for Genre Terms

Check out our BLOG!

Why do RDA Conversion?

Check out revised sample RFP for authorities processing  here

MARCIVE provides RDA conversion for diverse libraries

Considering a backfile authorities processing project?
Check out our Backfile Authorities FAQ



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