Cataloging Record Distribution Program (CRDP)

Written by Joan on October 16, 2014. Posted in Blog

No Cost GPO Catalog Records for Depository Libraries: Cataloging Record Distribution Program (CRDP)

The Cataloging Records Distribution Program (CRDP) provides for GPO-produced catalog records to participating Federal depository libraries. Cataloging records are made available to libraries based on a customized profile, according to each library’s unique needs. MARCIVE works with each participating library to develop a CRDP profile that determines the types of records provided monthly. Libraries in turn add the records to their own library catalogs, which enhances public access and awareness of U.S. Government publications. As noted on the CRDP website, the advantages to participation are many, including:

  • The service is available at no cost to participating libraries.
  • Bibliographic records are provided monthly based on the current library FDLP item selection profile.
  • Participants may configure the bibliographic record files they receive.
  • The monthly process for acquiring the records sets is easy.
  • Receiving bibliographic records reduces library staff cataloging time.
  • Participants have consistently praised CRDP customer service.

Vacancies currently exist for fiscal year 2015. Contact askGPO immediately if you are interested in joining the CRDP. Positions are first come, first served.

-written by Vicky Hart, MLIS

 

Outsourced Authority Control: Why isn’t this working?

Written by Ligia Groff on October 16, 2014. Posted in Blog

These are some common misconceptions as to why outsourced authority control may not be working:

1) Not sending all your records. Of course it is better to apply authority control to all records, so patrons can access the content they seek. This one is usually unavoidable due to budget constraints. For example, some libraries do not have permanent rights to some e-book resources. They can potentially drop out of their catalog at any time, so they don’t see the benefit of processing these records. Unfortunately, this is a double-edged sword. Many of those records are patron driven, and if the patron can’t find it, it will remain unused and drop from the catalog.

2) Not sending your new bibliographic records for processing on a consistent basis. MARCIVE does not set up a pre-defined schedule for a customer to send new bibliographic records for upgrade. Each library has the option of sending whatever number of records (no minimum order) on whatever workflow is best for them. If we receive them by 3pm CST, you will receive the updated bibs and matching authority records to load into the system the very next business day. Over time, it causes a back-log of outdated headings if they are not sent on a consistent basis. Some libraries have created programs to automatically send the records to us, so the only staff time involved in workflow is the picking up and loading of the records.

3) Not signing up for our Notification service. This is a “biggie.” Library of Congress makes constant changes to authority records. MARCIVE receives about 100,000+ new or changed authority records per month. All of these records may not pertain to your library, but we keep track of that for you and bundle it in a monthly file for you to load via ftp. Keeping the authority file current also keeps your bibliographic access points current. Not naming names, but some libraries who have signed up for this service never retrieve their files. Sometimes this is due to changes in staffing and poor documentation by the staff member who left. A good reason to keep re-evaluating your in-house procedures!

4) Not notifying us of deleted authority records. This is another “biggie.” Libraries weed their collections and MARCIVE does not have a live feed into the catalog. If a library deletes a bib record that results in the last use of a particular heading, the library needs to send us the control number for that authority that no longer exists in the database as a delete.  We will then remove the control number from the library’s history file so updates to the heading are not sent.  If not, we could potentially give you an updated version of that same authority record the following month. This leads to blind headings. Please contact your MARCIVE Technical Representative if you need assistance setting this up.

We would love your feedback! Please leave a comment in the comments section. If this is regarding an individual libraries concern, please contact your Marketing Representative or the general contact page.
-written by Ligia Groff, MLS

The GMD–why keep it?

Written by Joan on October 10, 2014. Posted in Blog

In the development of RDA (Resource Access and Description), the GMD (General Material Designation) 245$h was removed in lieu of using the CMC (Content, Media, and Carrier) 3XX fields to describe the medium of the item in a more representative way.  This action was due in part to the explosion of e-resources and varying technology needed to access these resources.  This change caused quite a stir here in our office, as well as in many libraries across the nation.  We often get asked what to do with the GMD, and we are hesitant to provide a definitive answer, because the value of the GMD varies from library to library.

PCC Guidelines on Hybrid Bibliographic Records recommends that the GMD not be removed until March 31, 2016.  In compliance with that statement, OCLC plans to remove the GMD from all of its records at that time.  For that inevitable change, many libraries are asking us to delete the GMD when we conduct RDA conversion.  Another reason libraries are asking us to remove the GMD is because they have already upgraded to a next-generation system that currently uses the 3XX fields to generate the icons that determine the resource’s medium.  We also have the option to move the 245$h to another field.

Some libraries are asking us to keep the GMD because they have not upgraded systems, and the GMD is vital in determining the medium.  For these libraries, it may be impossible for the patron to determine what the resource is, and acquisitions and reference staff (among others) would have to open the each record to determine the medium, causing a lag in workflow.  Many libraries have also taken great care in generating their own, not-so-standard qualifiers for the GMD’s, for example [videorecording (DVD)].  Due to staff and patrons being so accustomed to locating their content using these qualifiers, they are hesitant to relinquish all that work if they are unsure of how the new records will interact in their system.  MARCIVE’s current processing does not alter these non-standard GMD’s. For the libraries that wish to retain their GMD, MARCIVE offers the option to simply retain the 245$h, or to create the GMD from the 3XX and other fixed and variable fields for a small one-time fee.  We do not have set pricing for generating customized GMD’s, but we are always open to evaluating data and criteria in order to better ascertain programming costs.

For quote for RDA conversion or other services please contact us.
-written by Ligia Groff, MLS

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New Year.  New Priorities.

LC changed the "Illegal alien" subject heading, among others.  Now what?

Go paperless!  In the coming year, we will no longer mail paper invoices.  Contact us with the email you want us to use for electronic invoicing.

15 new libraries to be added to the Cataloging Record Distribution Program for FREE cataloging

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New! QLSP Spanish language subject heading verification

New URI Enrichment Option

MARCIVE's Authorities Processing and RDA Conversion Services received Platinum distinction in the 2021 MLA Awards. Learn more.

Interested in learning more about outsourced authority control in the Ex Libris Alma system?  See our recent webinar from a current customer.

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Alternative to FTP?  Yes!

On-Demand Webinar: Making eRecords More Findable

Need to send out an RFP for data remediation and authorities processing?  See our newly revised template.

Not able to do backfile authorities processing just now?  Explore your options.

New!  FAST access point creation

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Copying & pasting can cause havoc in MARC records

MARCIVE provides metadata conversion for catalog visibility

Looking for a new authorities vendor?  Contact us to learn about your various options.

MARCIVE Services for ExLibris Libraries : Consortium or Standalone

NEW!  Option for 34X fields creation during RDA conversion

MARCIVE Participates in GPO Webinar

Success story for LeRoy Collins Leon County

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FAST Headings Now Examined

Lexile Beginning Reader Measures More Granular

Comprehensive Notification Service

Webinar to Help Complete the CRDP Profile

Options for Genre Terms

Check out our BLOG!

Why do RDA Conversion?

Check out revised sample RFP for authorities processing  here

MARCIVE provides RDA conversion for diverse libraries

Considering a backfile authorities processing project?
Check out our Backfile Authorities FAQ